Hard Rock International

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Executive Assistant - Franchise Cafes

Executive Assistant - Franchise Cafes

Job ID 
2018-4792
# of Openings 
1
Job Locations 
US-FL-HOLLYWOOD
Department 
Executive/Administration

More information about this job

Overview

The Admin Assistant will support the VP of Franchise Operations & Development and the Franchise team and will be responsible for a broad range of administrative duties. This position will require initiative, judgment, independent decision making, and some project management. The professional in this position must project warmth and enthusiasm toward internal and external visitors. This person will be a proactive member of the team by volunteering and participating in tasks, events and committees while providing input and suggestions.

Responsibilities

Essential duties include, but are not limited to:

 

  • Preparation of weekly, monthly, quarterly financial reports
  • Maintain all department forms, tools, shared drive
  • Book travel & prepare expense reports
  • Assist with variance research for monthly expenses  
  • Maintain Marketing expense Budget
  • Manage ongoing gift card incentive purchasing system
  • Answer, screen & route telephone calls and use appropriate telephone etiquette
  • Maintain Activation Calendar and distribution
  • Serve as a partner to other departments and assist in training administration, record keeping, etc.
  • Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently
  • Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.
  • Become familiar with all department functions in order to communicate on them effectively and accurately
  • Develop messages and effectively use proper channels to ensure consistent, integrated and comprehensive system of communications
  • Support the team with additional duties and projects as needed

Qualifications

Two years or more of clerical/administrative experience required, college degree preferred

  • Advanced computer skills including Microsoft Office – Word, Excel and Outlook required; PowerPoint and Visio strongly preferred
  • Ideal background is an individual who has worked within the hospitality or food industry
  • Must operate well in a team environment as well as perform job duties with little supervision