• Budget Manager - Cafes

    Job Locations US-FL-DAVIE
    Job ID
    2018-5194
    # of Openings
    1
    Department
    Hidden (33211)
  • Overview

    This individual is responsible for the planning, scheduling, tracking, invoicing and coordinating of cafe projects as they relate to budgeting, cost control, design and construction.  He/She also acts as the primary contact for the team responding to and forwarding inquiries as required.  He/She will also liaise with Shared Services / Purchasing team, to capitalize on FFE and equipment spend. 

    Responsibilities

    Essential functions

     

    • Assist Director of Design and Construction and Construction Managers in all phases of the project
    • Coordinate weekly project meetings, distribute project and schedule updates
    • Distribute schedules and capex budgets as needed to internal stakeholders
    • Administer all contracts, change orders and PO’s to contractors, consultants and vendors. Route and distribute as appropriate
    • Invoices and Pay Applications – review for accuracy, code, track, process all invoices for projects.
    • Reconcile costs in e-Builder program against Lawson
    • Work with PM’s to update project forecasts.
    • Create/distribute cost reports and spend projections monthly.
    • Update monthly capital spend reports for Finance
    • Work with Designers and Construction Manager to obtain bids and quotes for FF&E
    • Order all FF&E and work with CM and GC to coordinate deliveries
    • Maintain files for current and historic projects.
    • Assist with close out process and ensure all contracts are closed and invoices are paid at end of project
    • Work with Shared Services and Development to find crossover FFE and vendors to maximize savings on common equipment and practices.

     

     Nonessential functions

     

    • Coordinate operations between departments.
    • Provide employees with tools and supplies needed for success.
    • Attend client functions and designated parties to provide support and representation of the department.
    • Know, understand, and practice (with energy and enthusiasm) the mission, values, mottos, culture and spirit that make Hard Rock unique.
    • Work as a team, helping all departments to complete the required activities or projects that ensure we achieve successful events or outcomes reflecting the brand.
    • Maintain high morale.
    • Operate ethically to protect the image of Hard Rock.
    • Utilize programs designed to help Save the Planet.

     Core competencies

     

    • Understanding the Business – Functional/Technical Skills, Technical Skills, Customer Focus, Drive for Results
    • Making Complex Decisions – Intellectual Horsepower, Problem Solving, Decision Quality
    • Creating New and Different – Strategic Agility
    • Getting Organized – Time Management, Organizing, Planning, Priority Setting, Timely Decision Making
    • Managing Work Processes – Process Management, Managing Through Systems
    • Communicating Effectively – Written Communication
    • Getting Work Done Thru Others – Interpersonal Savvy
    • Acting with Honor and Character – Integrity and Trust, Ethics and Values
    • Being Open and Receptive – Patience, Listening, Composure


    Qualifications

     

    MINIMUM

    • Minimum of 3 years of coordinator experience in a design and/or construction field
    • Degree in Accounting, Construction Management, preferred.
    • Familiarity with a construction cost tracking program i.e. e-Builder.
    • Strong accounting knowledge
    • Strong verbal and written skills.
    • Background in planned work or facilities projects.
    • Strong computer skills including Excel, MS Project, E-Builder or other Project Tracking Programs.
    • Highly Organized.
    • Ability to work for several people in meeting their needs.
    • High energy self-starter.

     

    LANGUAGE SKILLS

    • Must possess strong communication and listening skills, excellent reading and writing.
    • Comprehend professional language, either written or spoken, to communicate.
    • Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
    • Multiple language abilities a plus, fluency in English required.

     

    PHYSICAL DEMANDS

    • Ability to move throughout the Corporate Headquarters (standing, walking, kneeling, bending) for extended periods of time.
    • Ability to sit for extended periods of time.
    • Ability to make repeating movements of the arms, hands, and wrists.
    • Ability to express or exchange ideas verbally and perceive sound by ear.
    • Ability to obtain impressions through the eyes.
    • Manual dexterity, hand-eye coordination, and ability to work with hand above shoulders.
    • Ability to occasionally, regularly, frequently move objects (lift, push, pull, balance, carry) up to 10 pounds.
    • Ability to turn or twist body parts in a circular motion.
    • Ability to tolerate exposure to a loud/noisy environment.
    • Ability to travel via auto or airplane for extended periods of time.

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